If you wish to host a Code4Lib Conference in your community, please review this information before applying. The Code4Lib Conference occurs in or near February each year, to provide a counterpoint to the Access Conference.

Requirements of a Hosting Site

• A host or hosts willing to manage local arrangements (many colleges and universities are skilled at facilitating conferences)
• An auditorium or similar space suitable for 175-250 persons, plus four or more "breakout" rooms for 30-50.
• Wireless network available to attendees free or sponsored by the conference
• A commitment to work with the conference planning group to help keep
  attendee costs to a minimum.

Additional Desirable Qualities

• Small college or university town (why? "amenities", my friend, amenities)
• Reasonably near a major airport (we are prepared to interpret this liberally if the other qualifications are strong
• Some distance away from the last conference site, all things being equal (to spread the travel pain)

What the Hosting Site is Responsible For

• Managing the program planning process (scheduling and arranging the presentation application and voting process, etc.) Prior years have used a voting mechanism tied to the Code4Lib website (e.g., this); the same system may be used for subsequent conferences.
• Arranging evening networking opportunities (e.g., interesting and/or good restaurants and bars and/or events)
• Leading the effort to sign on conference sponsors (various members of the community are expected to volunteer to help sign up sponsors

What the Conference Planning Group is Responsible For

These items are the responsibility of the Code4Lib Conference planning group (anyone on the conference planning list, which is open to anyone), but the conference host is often actively involved with these aspects as well:

• Participating in garnering conference sponsors
• Assisting with conference planning tasks

Applying to Host

Send your proposal to the Code4Lib Conference Planning List. Please try to be as complete as possible regarding the situation you offer the conference (keeping criteria such as those above in mind). In particular, please make note of any circumstances that might adversely affect the cost (for example, expensive hotels or conference venue). Applications close on Thursday, February 12, 2009 for the 2010 conference, with a decision to be made the following week by popular vote of the code4lib community.